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Modern healthcare institutions rely heavily on medical equipment - infusion pumps, ventilators, CT scanners, electrocardiographs, vital sign monitors, aspirators, to name just a few. Managing these devices and ensuring their availability and operational readiness can be a daunting task. Medical equipment management software (MEMS) streamlines this process, covering everything from procurement and maintenance to tracking and disposal of medical equipment. Implementing MEMS allows healthcare facilities to enhance asset utilization, minimize downtime, extend equipment lifespan, and ensure regulatory compliance.

If you require professional medical equipment management software development services, Devico is here to discuss your project requirements. We offer consultation and comprehensive MEMS development services.

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Trusted by clients from 39 countries. Our global presence enables us to deliver software services 24/7/365 and swiftly adapt to any zone and customer’s requirements

Significance of Medical Equipment Software for Medical Practices

MEMS is crucial for medical practices as it ensures the availability and proper functioning of medical equipment, often directly impacting patient lives. The main benefits healthcare institutions can derive from equipment management solutions are:

Automated Medical Equipment Management

MEMS offers an efficient way to manage medical equipment, providing real-time equipment data, easy tracking, notifications about scheduled checkups, maintenance, or sterilization, and much more. An efficient workflow for equipment procurement, storage, repair, servicing, and use is established, eliminating the need for extensive paperwork

Enhanced Decision-making

MEMS delivers real-time analytics and reporting with valuable insights. This data empowers healthcare providers to make informed decisions regarding efficient equipment usage and budget allocation for scheduled equipment maintenance or procurement

Complete Regulatory Compliance

MEMS aids in adhering to safety standards, ensuring patient safety, and avoiding costly penalties. The software helps verify that equipment is properly used, and preventive maintenance is timely, reducing the potential risk of equipment failure and ensuring safety in compliance with state requirements

Streamlined Asset Operations

MEMS automates maintenance schedules, tracks equipment usage, and generates alerts when equipment needs repair or servicing. This reduces equipment downtime, improves patient care, and facilitates efficient equipment usage

Transparent Asset Register

MEMS provides a transparent asset register that allows users to check the number of procured equipment, its current availability, usage history, and operational condition

Reduction of Procurement Costs

By ensuring timely equipment servicing and maintenance, a hospital or clinic can reduce equipment downtime, enhance utilization, and increase its lifespan, which in turn lowers procurement expenses

Automated Medical Equipment Management

MEMS offers an efficient way to manage medical equipment, providing real-time equipment data, easy tracking, notifications about scheduled checkups, maintenance, or sterilization, and much more. An efficient workflow for equipment procurement, storage, repair, servicing, and use is established, eliminating the need for extensive paperwork

30+

Success user cases build

10+

Year of Healthcare experience

4.8

Average feedback we receive

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Healthcare Environments We Serve

At Devico, we have over a decade of experience in medical equipment management software development. We understand the unique needs and challenges of various healthcare environments and can provide bespoke MEMS solutions tailored to each context

  • Hospitals and Medical Facilities

  • Biomedical Facilities

  • Medical Equipment Manufacturers

  • Providers of Medical Equipment Maintenance Services

Hospitals and Medical Facilities-image

We create comprehensive MEMS for hospitals and medical facilities. Our systems incorporate a range of features, including equipment registration, tracking, and scheduled maintenance.

Core Features of Our Medical Equipment Management Software Solutions

While our MEMS development is always tailored to the specific needs of our clients, there are certain features that are universally beneficial for any medical equipment management software

Equipment Lifecycle Management

This crucial feature allows healthcare providers to effectively manage their equipment throughout its entire lifecycle, from procurement to disposal. This not only helps prolong the lifespan of the equipment but also reduces costs associated with frequent equipment replacements

Audit Management

With strict regulatory and safety standards to comply with, healthcare providers need to be able to audit their equipment for compliance. This feature allows tracking of equipment maintenance, operational conditions, and all relevant documentation, including calibration certificates, maintenance records, and user manuals. This ensures that equipment is safe and ready for use at all times

Inventory Management

A MEMS should have robust inventory management capabilities, allowing healthcare providers to keep track of their assets, understand what is available, what is in use, and when replacements may be needed

Maintenance Scheduling

This feature enables the planning and tracking of regular maintenance and services, helping to extend the lifespan of the equipment and reduce unexpected breakdowns

Automated Scheduling

Automated scheduling is a crucial feature of MEMS. It helps healthcare providers schedule preventive maintenance, check-ups, and repairs easily and effectively. This reduces equipment downtime and improves productivity. Notifications are sent to responsible parties when scheduled tasks are due

Document Storage

This feature enables users to store important equipment-related documents, files, audit trails, contacts, and more digitally. Secure, cloud-based storage that can be accessed by authorized MEMS users from any device adds convenience and ease of access

Equipment Tracking

Using barcode labels, medical equipment can be easily tracked. This feature is invaluable for logging details about equipment location, mitigating tool misplacement risk, quick equipment retrieval, and prevention of inventory loss

Real-Time Monitoring

Real-time monitoring provides continuous tracking of equipment use, repair status, storage, and availability. With real-time data updates, MEMS users are always up-to-date with any changes

Reporting & Analytics

A robust MEMS should be able to generate detailed reports, enabling healthcare providers to identify trends and areas needing improvement. This feature is also instrumental in efficient budget planning and allocation

Task Management

Task management capabilities allow MEMS users to manage and prioritize all equipment-related tasks such as equipment checking, assembling, repair, maintenance, and calibration certification. It also facilitates task assignment to appropriate employees, ensuring smooth workflows

Third-Party Integrations

For a powerful and efficient healthcare ecosystem, integration of MEMS with existing ERP (enterprise resource planning) or HMS (hospital management system) solutions can be useful. Secure data sharing enabled by these integrations can contribute to improved efficiency and productivity

At Devico, we strive to provide solutions that meet our clients' needs while maximizing their return on investment. Get in touch with us today to discuss your MEMS requirements

Healthcare Software Security Standards and Certifications

Our healthcare software development services are provided in strict compliance with the key global healthcare industry regulations, standards and best practices. So you can guarantee the security of your solutions and ensure your sensitive patient information and clinical data is kept safe. Our healthcare security expertise encompasses:
  • Understanding of health information privacy standards (GDPR, HIPAA, HITECH);
  • Experience with healthcare standards (e.g., HL7, FHIR, CDA, DICOM, ICD, ICPC-2);

Compliance with:

  • ISO 9001:2015 Quality Management Systems
  • ISO 20000:2018 IT Service Management systems
  • ISO 27001:2013 Information Security Management Systems

Medical Equipment Management Software Development Process

Step 1

Discovery

At this stage, our specialists get acquainted with your idea, needs, and available project documentation. This knowledge helps them to craft a comprehensive vision of a product, make a rough estimation in terms of the required time and resources, and make up a web app development roadmap

Step 2

Planning

The team identifies the most appropriate tech stack, defines software architecture, and uncovers possible risks along with the ways of their mitigation

Step 3

Design

To create designs that your audience will adore we take into account multiple factors like simplicity, intuitiveness, aesthetics, mobile responsiveness, and many more. Your business needs are also within our focus, therefore created designs are SEO-friendly, represent your brand identity, and translate your messages to a target audience

Step 4

Development

As a rule, we apply the Scrum development methodology suggesting iterative product development. This approach helps to establish a resource-effective and time-efficient workflow

Step 5

Quality Assurance

A comprehensive set of manual and automated tests is performed to check your tailor-made web app inside out and make sure that every single component works as intended

Step 6

Deployment

Your web application is launched and all the required infrastructure is set up

Step 7

Maintenance

Our web development consultants are available to you for any further modernization, maintenance, updates, or consultation

What our customers say

Live Event Management Software for Modern Event Organizers

Having had bad experiences in the past, I was most impressed by the communication of the engineers and the Devico management. They were great partners and worked well to help us achieve our project goals. They provided flexibility when needed and helped us keep our project on schedule.

Threat hunting is no longer an art. It's a SCIENCE.

I was completely satisfied. They were very flexible and adaptive to our changing needs. I find them responsible and quick to deliver. I can't identify any areas of improvement.

Our hiring process

In order to have indeed brilliant specialists on the team, we are always super-scrupulous about our hiring process suggesting six steps:

  • The formation of the requirements for a jobseeker;
  • A thorough review of resumes;
  • A screening interview with our HR specialist;
  • English level assessment;
  • Soft skill assessment;
  • A technical interview with a team lead;
  • Getting a job offer;
  • A warm welcome to our team.

Our employees are our most valuable asset which is why we always take the time to hire only those who are the best fit.

Frequently asked questions

Medical equipment management software is designed to manage medical equipment efficiently. It aids in planning and controlling all related activities including purchasing, delivery, assembly, usage, audits, preventive maintenance, repairs, and disposal.

Key challenges include time-consuming item searches, equipment tracking, timely maintenance, and compliance with state regulations. Developing a robust equipment management solution can effectively address these challenges.

The development timeframe is dependent on several factors, including project complexity, team size, and the number of integrations. However, at Devico, we always aim to streamline the development process and avoid unnecessary delays. For an accurate time estimation, please provide us with your project details.

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With a pan European talent pool, Devico brings together the continents best talent and makes them available for you

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